Minutes of special General Meeting
Held on
2 March 2011
7.30 pm at The Garrison Track

1.         John Hyland opened the meeting by welcoming all those present.  He stated that there were two agenda items:
The election of a new committee
Any Other Urgent Business
2.         Election of Committee members:
President – Diane Wooller confirmed her willingness to remain as President and Fixtures Secretary
Proposed:      Tania Cresswell-Maynard
Seconded:     Helen Duah
Agreed
Chair – Ian Kelly offered to stand as Chair
Proposed:      Bob Kimber
Seconded:     Tania Cresswell-Maynard
Agreed
Vice-chair
Gary Porter offered to stand as Vice-chair
Proposed:      Diane Wooller
Seconded:     John Cook
Agreed
Treasurer
Simon Haigh offered to stand as Treasurer
Proposed:      Tania Cresswell-Maynard
Seconded:     Ian Kelly
Agreed
Secretary:
Stephen Cartwright offered to stand as Secretary
Proposed:      Ian Kelly
Seconded:     Gary Porter
Agreed
Membership Secretary
Sheila Evans confirmed that she was happy to continue in the role.
Agreed
Child Protection Officers
Two officers were required, one female and one male.
Helen Duah offered to stand, stating that she had undergone safeguarding training.
Proposed:      Carol Ibbotson
Seconded:     Bob Kimber
Agreed
Kevin Frost offered to stand.
Proposed:      Tania Cresswell-Maynard
Seconded:     Helen Porter
Agreed
Press Officer
John Hyland and Warren Paige offered to continue in this role.
Proposed:      John Cook
Seconded:     Helen Duah
Agreed
Parent Representative
Mandy Hicks offered to stand.
Proposed:      Warren Paige
Seconded:     Helen Duah
Agreed
Athlete Representatives
Two representatives were required, one female and one male.  The following offered to stand:
Sian Gifford
Proposed:      Helen Bloomfield
Seconded:     Ellie Cumer
Agreed
Sam Clayton
Proposed:      Bob Kimber
Seconded:     Michael Porter
Agreed
John Hyland thanked all those who had offered to become committee members.
Any Other Urgent Business
John Hyland asked if there was any other business.
A question was asked about who were the league managers.  It was confirmed that Mandy and Paul Hicks wish to continue as EAL managers. 
It was not known who was/would be EYA manager
There was also a vacancy for the Southern Women’s League.  It was agreed that Sian and Ellie would discuss this after the meeting.
A question was asked if the dates of committee meetings could be notified.  It was agreed that these would be placed on the Club blog.  The Chair confirmed that meetings would be held once a month.
The need for improved communication in the club was discussed and it was proposed that a newsletter could be issued.
John Hyland then drew the meeting to a close by thanking everyone for attending and stating that with a full committee now in place it would be possible to start talks once again about a merger with Harriers.
A special thank you was also made to John Cook who had worked on the gate for a number of years and had taken the time to attend the special general meeting.

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